Boomers In Groups Conference 2023
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The nation’s leading organization for Boomer Program Directors.
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BiG Ark Encounter : November 6-8, 2023
BiG 2023 OFFICIAL HOTEL
Marriott Cincinnati Airport
2395 Progress Drive, Hebron, Kentucky 41048
PH: 859-586-0166
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Experience BiG Benefits
Meet New Group Travel Planners.
Network with Your Peers.
Speakers with Cutting Edge Topics.
Sales Sessions for Your Destination Partners.
Something this BiG must be good! Welcome to the #1 Conference for Boomers in Groups. It is the ultimate platform to showcase your travel destination hot spot or get connected with the premier destination points around the country and abroad. Boomers are the largest consumer group in America. Our BiG Team brings them together with great options for travel. Through Membership, Sponsorships, Advertising Opportunities and the best Conference to build new relationships… everyone wins the BiG Benefits!
Conference Schedule
Monday, November 6, 2023
12:00 to 5:00 PM : Conference Registration
Welcome to BiG, meet the Red Coat Staff that will take care of you for the next three days. Visit the Mall to learn of innovations that improve your business and network with delegates!
5:00 PM : Opening Ceremony
6:00 PM : Welcome Reception
Tuesday, November 7, 2023
8:00 AM : Breakfast
Seminars
Update on the latest in group travel loyalty programs and trends to help you grow.
Marketplace I
Travel planners and industry delegates meet for one-on-one discussions for potential business opportunities and computer generated appointments. Meet travel planners from around the country that can deliver Tour Groups from their community outreach to your destination.
1:00 PM : Ark Encounter
5:00 PM : Dinner @ Ark Encounter
Wednesday, November 8, 2023
8:00 AM : Breakfast
Vendor Spotlight
Learn more about the BiG vendors.
Destination Showcase
Learn about the hottest travel destinations today!
Marketplace II
Travel Planners and industry delegates meet for one-on-one discussions for potential business opportunities and computer generated appointments. Meet travel planners from around the country that deliver Tour Groups from their community outreach to your destination.
1:30 PM : Shuttles Board for Airport
Important note: The start and ending times of the Conference Schedule are fixed times and travel plans may be made accordingly. The above listing of individual events are subject to change. Official delegates will receive their final schedule 2 weeks prior to the Conference. If there is a specific question regarding scheduling, please reach out to Ben at 800-628-0993 for assistance.
SCHEDULE REVISED: 07/21/2023
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FAQ HELP CENTER
Welcome to our Help Center. Whether it’s registration, travel, conference planning or something else – you’ll get answers here. Not finding what you're looking for? Just call 800-628-0993 or contact our team...
Registered, Have Questions >
Inquiry Before Registering >
FAQ HELP CENTER
Welcome to our Help Center. Whether it’s registration, travel, conference planning or something else – you’ll get answers here. Not finding what you're looking for? Just call 800-628-0993 or contact our team...
Registered, Have Questions >
Inquiry Before Registering >
IMORTANT 2023 DATES >
IMPORTANT 2024 DATES >
NOW — Travel Industry Make Hotel Reservations.
NOW — Travel Planners Make Hotel Reservations through BiG Office.
October 13 — Request Email Link for Profile Details
October 20 — Last Link for Profiles Live and Ready to Complete
October 21 — Appointment Selection Begins
October 23 — Travel Information to BiG office
October 26 — Appointment Selection Ends
— Registration after this date can limit appointment opportunities. Call our TEAM MEMBER at 800-628-0993 for details how best serve last minute registrants.
CONFERENCE HOTEL >
CONFERENCE HOTEL >
Marriott Cincinnati Airport, PH: 859-586-0166
2395 Progress Drive, Hebron, Kentucky 41048
Travel Planner — Room and tax included in registration fee for November 6 & 7 ONLY. Incidentals are not included. A valid credit card and id will be requested upon check in. Reserve room nights thru the BiG office ONLY, including pre or post nights to receive your meeting planner rate by contacting our Team at 800-628-0993. Call with any questions.
Travel Industry — Hotel room reservations, taxes and incidental charges are your responsibility. In order to secure the Industry Rate  per night contact the Conference Hotel BY OCTOBER 22 2023 and reference the Boomers In Groups Conference for your discounted rate or thru 2023 BiG Hotel
AIRPORT & SHUTTLES >
AIRPORT & SHUTTLES >
Cincinnati / Northern Kentucky International Airport (CVG)
Shuttle service will be provided complimentary — November 6 via complimentary hotel shuttle services van. Travel time from Airport to Conference Hotel is approximately 10 minutes. Please allow time when planning air reservations for flight, baggage pickup and transit to the hotel.
Return shuttle service to the Airport — November 8 departs at 1:30 PM. To ensure proper transportation, baggage check in and of course TSA, please make departing flights for after 3:30 PM.
Alternative Transportation Services — All major rental car agencies service the Airport areas. Car ride sharing is also available however we recommend pre booking to ensure the best option and price. If you need help in choosing alternative transportation, please Contact our Team at 800-628-0993.
MARKETPLACE >
MARKETPLACE >
Travel Planners and Travel Industry delegates meet for one-on-one discussions for potential business opportunities and appointment generated marketplace. Network with travel planners and travel industry from around the country that can increase your knowledge and business.
For ease, the Travel Planner is seated in a booth and the Travel Industry will move between appointments. Appointments will be at 6-minute intervals.
INCLUDES >
INCLUDES >
EVERYONE ENJOYS
RECEPTION & ENTERTAINMENT — Start the Boomers In Groups Conference (BiG) off with great food & entertainment from our HOST
MARKETPLACE SESSIONS — Business starts here. Delegates come together to begin or enhance business relationships.
DINING EVENTS — Meal functions bring together all guests of the Boomers In Groups Conference to meet new friends and develop relationships. ALL Conference delegates are welcome, there are no Travel Planner only events at BiG.
TRAVEL INDUSTRY INCLUDES
MARKETING — Digital Delegate Registry to follow up with all attendees.
TRAVEL PLANNER INCLUDES
HOTEL — Room and taxes for November 6 and 7 are included.
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Conference Details
New Delegate Orientation
We have all been there. The new person in the room. The first timer. The great thing about our Conference is the friendly, open welcome that all delegates give to one another. Travel Industry and Travel Planner alike all want the Group Travel Industry to succeed and...
Guide to a Perfect Appointment
Bags are packed and you are ready to hit the road of discovery. At the Conference you will be meeting with the best of the best in the group travel industry. After you have submitted your appointment request, we take all requests from all delegates and complete your...
Profiles: An Important PreCon Prep
It seems like just another part of your check list for Conference attendance, but completing your Profile is much more than that. For the Travel Planner your profile gives important details about not only the demographics of your followers (group size, age, number of...
Handouts, Swag & Merch.
The standard question for the travel industry: What can I handout? The answer simple … and not so simple. For the Travel Industry and the Marketplace Floor: One 8 ½ x 11 printed sheet that the planner can place in their portfolio. For Sponsors with Booths in...
Dress for Success
You never get a second chance to make a first impression. ~ Saying by Will Rogers and many others! There are three things to consider when dressing for success at the Conference. Your Feet, your feet, your feet! The number one rule at the Conference is that it is hard...
Legal Details
CANCELLATIONS & REFUNDS. Group Travel Family Conference is committed to providing all of our delegates with exceptional and vetted Conference experience. Space is limited and standards of conference appointment scheduling happens weeks prior to the Conference...
Conference Sponsorships
Boomers In Groups Conference is now taking limited sponsorship requests. Don’t miss out on this great opportunity. What Industry Leaders are saying about Small Market Meetings Conference:
“It is the best way to reinforce all the hard work we do in our one-on-one with meeting planners. I have been charged to increase our sales and can meet that goal with just this one Conference. Boomers In Groups staff does a great job helping us create the right impression.” Jacqueline Grena- Greater Zion Convention & Tourism Office
Sponsorships are available for all budget price points – and can be tailored to meet your needs. Starting at $1,500 to $15,000! Reinforce your destination while at the conference by with stepping stones, branding marketplace with your logo, mobile ap ads and sponsorship and even do a full court press with marketplace booths or meal functions sponsorship including speaking time.
Sponsorships can extend beyond the Conference. Engage the meeting planners with pre / post emails or social media posts.
Contact Jennifer 800-628-0993 today!
